Welcome! We’re very excited that your research will be presented at this year’s ASGSR meeting. This page will give you some guidelines, best practices, and instructions on how to record and submit your presentation.

Here are the most important steps to make sure that you record and submit your presentation correctly:

1. Create your presentation in PowerPoint, Keynote, or another presentation software.
2. Write some notes about key points in your presentation.
3. Practice presenting your presentation several times.
4. When you’re ready to record, you can choose to record however you wish, but we recommend Panopto or Zoom. We also strongly suggest reading over the best practices document below. Instructions for how to record with either Panopto or Zoom are below.
5. Name your recording with this naming convention: Title_Session_YourName
6. Once you have recorded your presentation you can do further editing with an editing software if you so choose.
7. Submit your recording by clicking here.

How to Record Your Presentation

Best Practices

Using Panopto

Follow the instructions in the video above or by using this step-by-step process:

1. Once your presentation is ready, go to Panopto.com/Record. You do not need an account to use Panopto.
   Note: The browser Safari does not work with Panopto, so you’ll want to use Chrome, Firefox, etc.
2. Once you’ve opened the site, click “Let’s Go!” Panopto will ask for permission to use your camera and microphone. If you accept, then press “Continue.”
3. You should receive prompts to allow access to your computer’s camera and microphone. If you agree, then go through that process.
4. You will now want to check that your devices are setup correctly. Click the microphone icon. Ensure that the microphone you wish to use is selected. (Figure 1)
5. Now click the camera icon and ensure that the camera you wish to use is selected. If you are using an external USB camera, you’ll want to make sure it is the selected camera. (Figure 1)
6. Before you click the third icon, make sure that your presentation is open and in slide show mode. (Figure 1)
   We recommend that if you have a secondary display, that the recording window is on that second display, and that your presentation is on the display that your camera is closest to.
7. Press the third icon with the display and + symbol. You may be prompted to adjust your security settings so that your screen can be recorded. You can now select to either record your entire screen, or an application window, which would be your presentation in PowerPoint, or whatever application you’re using. If you are sharing audio in your presentation and you’re given the checkbox at the bottom of the share window to share audio, make sure that is checked. (Figure 1)
8. You are now ready to record. Do one test recording to make sure that everything is setup correctly. Go through slides with videos, and make sure that when you are done recording, everything plays back as it should. If you do not hear any audio or your presentation isn’t showing up correctly, please repeat the above steps.
9. Once you have recorded your final version, and you are ready to submit, name your file by using this naming convention: Title_Session_YourName. (Figure 2)
10. Click the download button. (Figure 2)
11. Upload your video file to your session folder via this link: Submit your recording by click here.

Using Zoom

Follow the instructions in the video above or by using this step-by-step process:

1. Once your presentation is ready, download or open the Zoom app on your PC. You will need a Zoom Pro or Enterprise account to use Zoom to record your presentation. If you have neither of these, please view the instructions on recording your presentation using Panopto.
2. Login to Zoom with your account.
3. Click “New Meeting” (Figure 3)
4. You will now want to check that your devices are setup correctly. Make sure you are unmuted. Click the arrow next to the microphone icon. Ensure that the microphone you wish to use is selected. (Figure 4)
5. Now click the arrow next to the camera icon and ensure that the camera you wish to use is selected. If you are using an external USB camera, you’ll want to make sure it is the selected camera. (Figure 5)
6. Before you share your screen, make sure that you open your presentation and put it into slide show mode.
   We recommend that if you have a secondary display, that the recording window is on that second display, and that your presentation is on the display that your camera is closest to.
7. Press the Share Screen button. (Figure 6) You can now select to either record your entire screen, or an application window, which would be your presentation in PowerPoint, or whatever application you’re using. If you are sharing audio in your presentation make sure that the share audio checkbox is checked. If you have videos in your presentation make sure Optimize Screen Share for Video Clip is checked.
8. You are now ready to record. To record press the record button and select “Record to this Computer.” If you do not see the record button then click More. If you still can’t find it then you do not have the correct Zoom account to record with Zoom.
9. Do one test recording to make sure that everything is setup correctly. Go through slides with videos, and make sure that when you are done recording, everything plays back as it should. If you do not hear any audio or your presentation isn’t showing up correctly, please repeat the above steps.
10. When you are done recording, press stop recording and end the meeting.
11. The video file will now be converted. You should see the folder containing the video file pop-up when the conversion is complete.
12. Once you have recorded your final version, and you are ready to submit, name your file by using this naming convention: Title_Session_YourName.
13. Upload your video file to your session folder via this link: Submit your recording by clicking here.