Important Information – ASGSR Conference 2026

Childcare

Are you interested in information about local childcare options during the conference? If so, please contact us at meetings@asgsr.org, and we will be happy to help explore available resources and options in the area.

Hotel Information

There will be hotel rooms available at the Crystal Gateway Marriott located at 1700 Richmond Highway, Arlington, Virginia for attendees at the government per diem rate. All attendees are responsible for making their own hotel reservations.

Item	Details
Reservation Link	Click here to reserve your room
Hotel Cost	Details coming soon.
Internet	Details coming soon.
Parking	Details coming soon.
Check-in / Check-out Times	Details coming soon.
Maps / Location of Events	Details coming soon.
Hotel Shuttle	Details coming soon.

Photo Policy

ASGSR welcomes professional and respectful photography, video, and social media engagement during the Annual Meeting. This policy is intended to support open scientific discussion, protect presenter preferences and intellectual property, and help attendees share meeting experiences appropriately.

Item	Details
Photography Guidelines	Photography by attendees for personal use and social media is permitted at social events, in the exhibit hall, and in public spaces throughout the ASGSR Annual Meeting. Photography during scientific sessions, lectures, poster sessions, plenaries, and workshops is also permitted unless otherwise indicated by the presenter.
Attendee Expectations	Attendees should not photograph individuals under 18 years of age without explicit verbal or written permission from a parent or guardian. Attendees are also expected to respect the preferences of presenters who indicate that photography is not permitted.
No Photo / No Recording Requests	Presenters may communicate a “no photo/no recording” preference verbally, through signage, or on presentation slides or posters. ASGSR reserves the right to support and enforce presenter preferences regarding photography and recording.
Sharing Presentation Content	When sharing photographs of presentations, slides, posters, or presenters on social media or elsewhere, presenters should be identified and credited by name. Photographs of presentations, slides, posters, or other meeting materials are for personal educational use only and may not be reproduced, distributed, published, or used commercially without permission from the presenter or copyright holder.
Restricted Materials	Do not photograph materials labeled confidential, proprietary, or restricted. Attendees should also avoid sharing confidential, proprietary, unpublished, or sensitive research information without permission.
Audio and Video Recording	Audio and video recording by attendees is permitted only in public areas, social events, and the exhibit hall unless otherwise posted. Recording of scientific sessions, oral presentations, plenaries, workshops, keynotes, poster presentations, or lectures is prohibited unless explicit permission has been granted by the presenter and ASGSR.
Livestreaming and Broadcasting	Livestreaming or broadcasting presentations without permission is prohibited. Attendees should not record minors without permission from a parent or guardian and should be respectful and considerate of presenters and fellow attendees at all times.
Official ASGSR Media	ASGSR staff, contractors, or authorized media representatives may capture official photos, video, or audio during the meeting for archival, educational, promotional, and marketing purposes. Attendance at or participation in the ASGSR Annual Meeting constitutes consent to the use and distribution by ASGSR and its representatives of the attendee’s image, likeness, name, and voice in photographs, video recordings, livestreams, and other media for educational, promotional, marketing, archival, and reporting purposes related to ASGSR programs and activities.
Social Media	ASGSR welcomes professional and respectful social media engagement during the Annual Meeting, including live posting from scientific sessions where permitted by presenters. When posting on social media, attendees should include the official meeting hashtag: #ASGSR2026; credit presenters by name when discussing or sharing their work; respect presenter requests regarding photography and recording restrictions; and treat all attendees, presenters, exhibitors, staff, and volunteers with professionalism, respect, and consideration.
Full Policy	View the full ASGSR Annual Meeting Photo, Video, and Social Media Policy.

Airport Information

Item	Details
Nearest Airport	Ronald Reagan Washington National Airport (DCA)
Distance from Hotel	Less than 1 mile from the Crystal Gateway Marriott
Hotel Shuttle	Complimentary shuttle service to and from DCA
Metro Access	Direct access to the metro from the hotel

App Information

Item	Details
Conference App	Details coming soon.
Download Link	Details coming soon.

Things to Do

Activity	Details / Link
Local Attractions	Details coming soon.
Dining	Details coming soon.
Transportation	Details coming soon.